Arts & Science Calendar 97-98: Table of Contents: Programs and Courses
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Rules & Regulations:
Course Marks: Term Work & Term Test Regulations


The following regulations summarize the Faculty's implementation of the University's Grading Practices Policy .

On this page:

Marking Schemes

  • Both essays (or equivalent work) and examinations (including term tests) are normally required for standing in courses. In courses where only one form of evaluation is used, a single piece of work cannot count for all of the final mark.
  • Self-evaluation by individual students or by groups of students is not permissible unless the specific consent of the Committee on Academic Standards is received.
  • As early as possible in each course, and no later than the last date to enrol in courses, the instructor must announce in a regularly-scheduled class the methods by which student performance will be evaluated, their relative weight in the final mark, including any discretionary factor, and the due dates. These methods must be in accord with applicable University and Faculty policies (See TERM WORK and TERM TEST below, especially bold-faced items.) Instructors must file a copy of their marking scheme for each course with the Departmental or Program Office at the beginning of the term.
  • Once the weight of each component of the course work is given, it may not be changed unless approved by a majority of the students present and voting at a regularly-scheduled meeting of the class. COURSE MARKS; TERM WORK & TERM TEST REGULATIONS (cont'd)
  • After the last date to withdraw from the course without academic penalty, no change in marks weighting may take place unless there is unanimous consent of all students present and voting, and notice must be given at the regularly-scheduled class meeting previous to that at which the issue is to be raised.
  • Students may petition for deletion of the course from their record and receive an appropriate fees refund, should an infraction of the Grading Practices Policy occur. Petitions must be filed by the last day of classes, before all course work has been completed.

Term Work

  • Instructors MUST assign, grade and return at least one significant assignment as early as possible, and at the latest BEFORE the final date to withdraw without academic penalty.
  • All term work must be submitted on or before the last day of classes in the course concerned, unless an earlier date is specified by the instructor. Students who for reasons beyond their control are unable to submit an assignment by its deadline must obtain approval from their instructor for an extension of the deadline. This extension may be for no longer than the end of the Final Examination period. If additional time beyond this period is required, students must petition through their College Registrar before the end of the examination period for a further extension of the deadline.
  • Instructors MUST assign, grade and return at least one significant assignment as early as possible, and at the latest BEFORE the final date to withdraw without academic penalty.
  • All term work must be submitted on or before the last day of classes in the course concerned, unless an earlier date is specified by the instructor. Students who for reasons beyond their control are unable to submit an assignment by its deadline must obtain approval from their instructor for an extension of the deadline. This extension may be for no longer than the end of the Final Examination period. If additional time beyond this period is required, students must petition through their College Registrar before the end of the examination period for a further extension of the deadline.
  • All written work that has been evaluated should be returned with such detailed comment as the instructor deems appropriate, and time made available for discussion of it. Any enquiries about a graded piece of work must be made within one month of the return date of the work. Instructors must keep unclaimed term work for at least six months beyond the end of the course.

Term Tests

  • No term test or combination of term tests held in the last two weeks of classes at the end of any term may have a total weight greater than 25% of the final mark.
  • All term tests must be held on or before the last day of classes. No term test may be held during the "Reading Week" in February, or during Faculty Examination Periods, except for those in Y-courses scheduled by the Faculty in December.
  • Missed Term Tests: Students who miss a term test will be assigned a mark of zero for that test unless they satisfy the following conditions:

    1. Students who miss a term test for reasons entirely beyond their control may, within one week of the missed test, submit to the instructor or department/program a written request for special consideration explaining the reason for missing the test, and attaching appropriate documentation, such as a medical certificate.
    2. If a written request with documentation cannot be submitted within one week, the department may consider a request to extend the time limit.
    3. A student whose explanation is accepted by the department will be entitled to one of the following considerations:

    a) In courses where there is no other term work as part of the evaluation scheme, a makeup test must be given.
    b) In other courses, the department/program may either give a makeup test OR increase the weighting of other graded work by the amount of the missed test. In no case may the weighting of the final examination in a 100-level course be increased beyond 2/3 of the total course mark.

    4. If the student is granted permission to take a makeup test and misses it, then he or she is assigned a mark of zero for the test unless the department/program is satisfied that missing the makeup test was unavoidable. No student is automatically entitled to a second makeup test*.
    5. A student who misses a term test cannot subsequently petition for late withdrawal from the course without academic penalty on the grounds that he or she has had no term work returned before the drop date.

*Note: this means that if a department is persuaded of the student's grounds for missing the makeup test, it may decide to compensate for the missed test in whatever way it chooses, which could be by giving another makeup test; the student cannot demand another makeup test.


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Revised: August 19, 1998

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