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Rules and RegulationsWhile Departmental counsellors and the Registrars of the Colleges are always available to give advice and guidance, it must be clearly understood that THE ULTIMATE RESPONSIBILITY RESTS WITH THE STUDENT for completeness and correctness of course selection, for compliance with prerequisite, co-requisite requirements, observance of exceeded courses, etc., for completion of Program details, for proper observance of degree requirements, the Distribution Requirement and for observance of regulations, deadlines, etc. Students are responsible for seeking guidance from a responsible officer if they are in any doubt; misunderstanding, or advice received from another student will not be accepted as cause for dispensation from any regulation, deadline, program or degree requirement. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Important NoticesThe undergraduate academic Calendar of the Faculty of Arts & Science is published in both online and printed editions. Every effort has been made to ensure the compatability of both versions. In the case of any discrepancy, the online version shall apply. Any post-publication corrections and/or updates to the print edition of this Calendar will be posted on the Faculty Registrar's web site. Students are strongly advised to check back regularly to keep informed of changes. While Departmental counsellors and the Registrars of the Colleges are always available to give advice and guidance, it must be clearly understood that THE ULTIMATE RESPONSIBILITY RESTS WITH THE STUDENT for completeness and correctness of course selection, for compliance with prerequisite, co-requisite requirements, etc., for completion of Program details, for proper observance of the Breadth or Distribution Requirement and for observance of regulations, deadlines, etc. Students are responsible for seeking guidance from a responsible officer if they are in any doubt; misunderstanding, or advice received from another student will not be accepted as cause for dispensation from any regulation, deadline, program or degree requirement. Degrees Offered on the St. George Campus Effective for students registering in a degree program in the Faculty for the first time in the 2001 summer session or later, the St. George Campus of the Faculty of Arts and Science has discontinued the 15-course (three-year) B.A. and B.Sc. degrees; ONLY 20-course (four-year) Honours B.A., B.Sc. and B.Com degrees will be available. Students registered in a degree program in the Faculty before the 2001 summer session may still choose a 15-course (three-year) degree. Changes in Programs of Study and/or Courses The programs of study that our calendar lists and describes are available for the year(s) to which the calendar applies. They may not necessarily be available in later years. If the University or the Faculty must change the content of programs of study or withdraw them, all reasonable possible advance notice and alternative instruction will be given. The University will not, however, be liable for any loss, damages, or other expenses that such changes might cause. For each program of study offered by the University through the Faculty, the courses necessary to complete the minimum requirements of the program will be made available annually. We must, however, reserve the right otherwise to change the content of courses, instructors and instructional assignments, enrolment limitations, pre-requisites and co-requisites, grading policies, requirements for promotion and timetables without prior notice. Regulations and Policies As members of the University of Toronto community, students assume certain responsibilities and are guaranteed certain rights and freedoms. The University has several policies that are approved by the Governing Council and which apply to all students. Each student must become familiar with the policies. The University will assume that he or she has done so. The rules and regulations of the Faculty are listed in this calendar. In applying to the Faculty, the student assumes certain responsibilities to the University and the Faculty and, if admitted and registered, shall be subject to all rules, regulations and policies cited in the calendar, as amended from time to time. All University policies can be found at http://www.governingcouncil.utoronto.ca/policies.htm Those which are of particular importance to students are:
More information about students’ rights and responsibilities can be found at http://www.students.utoronto.ca/The_Basics/Rights_and_Rules.htm. Enrolment Limitations The University makes every reasonable effort to plan and control enrolment to ensure that all of our students are qualified to complete the programs to which they are admitted, and to strike a practicable balance between enrolment and available instructional resources. Sometimes such a balance cannot be struck and the number of qualified students exceeds the instructional resources that we can reasonably make available while at the same time maintaining the quality of instruction. In such cases, we must reserve the right to limit enrolment in the programs, courses, or sections listed in the calendar, and to withdraw courses or sections for which enrolment or resources are insufficient. The University will not be liable for any loss, damages, or other expenses that such limitations or withdrawals might cause. Copyright in Instructional Settings If a student wishes to tape-record, photograph, video-record or otherwise reproduce lecture presentations, course notes or other similar materials provided by instructors, he or she must obtain the instructor’s written consent beforehand. Otherwise all such reproduction is an infringement of copyright and is absolutely prohibited. In the case of private use by students with disabilities, the instructor’s consent will not be unreasonably withheld. Person I.D. (Student Number) Each student at the University is assigned a unique identification number. The number is confidential. The University strictly controls access to Person I.D. numbers. The University assumes and expects that students will protect the confidentiality of their Person I.D.’s. Fees and Other Charges The University reserves the right to alter the fees and other charges described in the calendar. Notice of Collection concerning Freedom of Information and Protection of Privacy The University of Toronto respects your privacy. Personal information that you provide to the University is collected pursuant to section 2(14) of the University of Toronto Act, 1971. It is collected for the purpose of administering admission, registration, academic programs, university-related student activities, activities of student societies, financial assistance and awards, graduation and university advancement, and for the purpose of statistical reporting to government agencies. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act. If you have questions, please refer to www.utoronto.ca/privacy or contact the University Freedom of Information and Protection of Privacy Coordinator at 416 946-7303, McMurrich Building,room 201, 12 Queen's Park Crescent West, Toronto, ON, M5S 1A8. An expanded version of this Notice can be found at www.fippa.utoronto.ca/policy/nocx.htm. Registration Details of the procedures by which students of the Faculty of Arts and Science register and enrol in courses for which they are eligible, and pay or make arrangements to pay fees, are found in the Registration Handbook and Timetable, which students receive from their college. (Any student allowed to register one day after the end of the first week of classes is charged a late fee). Students may not repeat any course in which they have already obtained credit (i.e., a mark of 50% or higher or CR) with two exceptions:
Students may repeat courses in which they have a final result of a failing mark, LWD or WDR, except when the failing mark is obtained when the student was already repeating the course under i) or ii) above. There are no supplemental examinations or provisions
to “upgrade” a mark. All courses taken, except those officially cancelled,
remain on the record. Degree Courses and “Extra” Courses: Chronological Principle Courses are credited towards a degree chronologically. For example, if a student has already passed six 100-series courses and then enrols in and passes further 100-series coures, the more recent courses are counted as “Extra” courses. An exception occurs when a student who has completed 5.5 100-series courses enrols in and passes a full course at the 100-level in a subsequent session; the most recently taken half-course becomes “extra.”
Taking Courses Outside the FacultyCourses at University of Toronto Scarborough and University of Toronto Mississauga Students registered on the St. George campus of the Faculty of Arts & Science may enrol in most courses offered by University of Toronto Mississauga and University of Toronto Scarborough, provided that they meet the enrolment controls and prerequisites established by those divisions. These courses count towards the 20 credits required for a St. George degree and are included in the CGPA. These courses may also count towards St. George program requirements; students should check with their program office before enrolling. Courses of Other Divisions Students should select their courses from those offered in the Faculty of Arts & Science (except courses that are required for an Arts & Science program). If, however, they identify a course(s) offered in another division, faculty or school of the University that may be appropriate for inclusion in their degree program, they may petition for permission to register in the course for degree credit. In the petition, students must establish that the content and aims of the course(s) are valid for a specific Arts & Science program and cannot be met by courses offered within the Faculty of Arts & Science. The students should initiate the procedure well in advance of the beginning of classes, so that they may choose alternate courses should the request be denied. The Faculty will not accept as reasons for taking courses in other divisions the wish to satisfy requirements to qualify for programs and organisations outside the Faculty or to prepare for non-academic or professional purposes. Graduate Courses: Acceptance of petitions to take graduate courses is further subject to the requirements of the School of Graduate Studies (CGPA of 3.0). Non-degree students may enrol through this Faculty in courses given by this Faculty or the University of Toronto Mississauga or the University of Toronto Scarborough only. See the section on petitions and appeals for more information. Courses of Other Universities (Letters of Permission and Transfer Credit) Degree students with a cumulative grade point average of at least 1.50 before studying elsewhere may take a maximum of 5.0 full-course equivalents elsewhere for transfer credit. Students admitted with transfer credit may be limited in the number of courses that they may transfer after admission and should consult the chart available on the web at www.artsci.utoronto.ca/current/undergraduate/tc. Prior to taking courses at another university, students are advised to request a Letter of Permission to confirm acceptability of those courses for transfer credit. Otherwise, students may submit a request for transfer credit after completing courses elsewhere. Permission obtained from an instructor or from a department for program purposes, however, does not obligate the Faculty to grant transfer credit. There is a $25.00 non-refundable charge for each request. Assessments of transfer credit may take several weeks to process depending on the time of year and the nature of the request. Applicants are responsible for submitting requests well in advance of any deadlines they must meet and for obtaining the appropriate counselling concerning the Letter of Permission and/or Transfer Credit process. Note: Only one transfer credit may be used to satisfy the requirement of 300+ series courses for the degree. Please refer to the Letters of Permission and Transfer Credit (Post-Admission) Guidelines on the Registrar’s Office web site at www.artsci.utoronto.ca/current/undergraduate/tc. Study Elsewhere Opportunities U of T offers a wide range of opportunities to study elsewhere. For more information contact: International Student Exchange Office Summer Abroad Program
Cancelling Courses or RegistrationCancelling Courses Students who do not intend to complete a course or courses must use the Student Web Service to cancel the course before the final date to cancel courses from the academic record (see Sessional Dates, page 7). Students still enrolled in a course after the final date to cancel the course will receive a grade for that course (unless Late Withdrawal is requested: see below for details). Not attending classes or ceasing to complete further course work or not writing the examination do not constitute grounds for cancellation without academic penalty from a course; the course remains on the record with the grade earned, including “0” for incomplete work. Students are not permitted to cancel or withdraw
from a course in which an allegation of academic misconduct is
pending from the time of the alleged offence until the final disposition
of the accusation. Cancelling Registration Students who wish to cancel all their current courses, and do not intend to enrol in any other courses for the rest of the session (Fall, Winter or Summer) must cancel their registration by using the Student Web Service at www.rosi.utoronto.ca or in writing by notifying their College Registrar. The cancellation of registration must be completed by the appropriate deadline in order for the student not to incur an academic penalty. Before any refund is authorized, they must:
FeesFees are subject to change at any time by approval of the Governing Council. Tuition fees normally consist of academic fees (including instruction and library) and incidental/ancillary fees (including Hart House, Health Services, Athletics and student organizations). Additional ancillary fees may also be assessed for enrolment in some specific courses. Consult the Student Accounts web site or the Bursar of Trinity College. Fees and Payment Payment is made at a financial institution — consult the instructions in the Registration Handbook & Timetable for further details. Payment Deadlines Deadlines are available from the Student Accounts Office or from the Trinity College Bursar’s Office (Trinity students). To avoid delays, students are advised to pay fees early. All fees and charges posted to your account are payable. If not paid in full, any outstanding account balance is subject to a monthly service charge of 1.5% per month compounded (19.56% per annum). Outstanding charges on your account from prior sessions are subject to a service charge as of the 15th of every month until paid in full." Students with outstanding accounts may not receive official transcripts and may not re-register at the University until these accounts are paid. Fees for International Students In accordance with the recommendation of the Government of Ontario, certain categories of students who are neither Canadian citizens nor permanent residents of Canada are charged higher academic fees. Refer to the Student Accounts web site at www.fees.utoronto.ca for details. Further information on fees may be obtained by students of Innis, New, St. Michael’s, University, Victoria and Woodsworth Colleges from the Student Accounts Office, University of Toronto, 215 Huron St., Toronto, Ontario, M5S 1A2; 416-978-2142. Students of Trinity College should consult their College Bursar. Financial Assistance A limited number of in-course bursaries, scholarships and awards is available to students who need financial assistance or who qualify for them on the basis of academic merit. Information on these, and the Ontario Student Assistance Program, is available on the following web sites:
Sanctions on Account of Outstanding Obligations The following are recognized University obligations:
The following academic sanctions are imposed on Arts & Science students who have outstanding recognized University obligations: 1. Statements of results or official transcripts of record, or both, will not be issued. 2. The University will not release either the official document (normally called diploma) which declares the degree, diploma or certificate earned nor provide oral confirmations or written certification of degree status to external enquirers. 3. Indebted graduands will be allowed to walk on stage and have their names appear on the convocation program. 4. Registration will be refused to a continuing or returning student.. 5. Official letters (e.g., degree eligibility, confirmation of graduation, QECO) will not be issued. 6. Education verifications will not be issued. Payments made by continuing or returning students will first be applied to outstanding University debts and then to current fees. Course MarksTerm Work and Term Test Regulations The following regulations summarize the Faculty’s implementation of the University’s Grading Practices Policy, Parts I and II, available on the Governing Council web site at www.governingcouncil.utoronto.ca/policies.htm; however grade scales may be seen below in this Calendar). Marking Schemes Both essays (or equivalent work) and examinations (including term tests) are normally required for standing in courses. In courses where only one form of evaluation is used, a single piece of work cannot count for all of the final mark. Self-evaluation by individual students or by groups of students is not permissible unless the specific consent of the Arts & Science Faculty Council is received. As early as possible in each course, and no later
than the last date to enrol in courses, the instructor must announce
in a regularly-scheduled
class the methods by which student performance will be evaluated,
their relative weight in the final mark, including any discretionary
factor, and the due dates. These methods must be in accord with
applicable
University and Faculty policies (See TERM WORK and TERM TEST
below, especially bold-faced items.) Instructors must file a copy
of their
marking scheme for each course with the Departmental or Program
Office at the beginning of the term. After the last date to cancel the course without academic penalty, no change in marks weighting may take place unless there is unanimous consent of all students present and voting, and notice must be given at the regularly-scheduled class meeting previous to that at which the issue is to be raised. Students may petition for deletion of the course from their record and receive an appropriate fees refund, should an infraction of the Grading Practices Policy occur. Petitions must be filed by the last day of classes, before all course work has been completed. Term Work Instructors shall return by the deadline one or more marked assignments worth a combined total of at least 10% of the total course mark for H courses and 20% for Y courses. The deadline for returning such marked work shall be the last regularly scheduled class meeting prior to the deadline to cancel without academic penalty, with one exception: for courses that run the entire Fall/Winter Session (Y1Y or H1Y courses), the deadline shall be the last regularly-scheduled class meeting of the first week of classes in January. All term work must be submitted on or before the last day of classes in the course concerned, unless an earlier date is specified by the instructor. Students who for reasons beyond their control are unable to submit an assignment by its deadline must obtain approval from their instructor for an extension of the deadline. This extension may be for no longer than the end of the Final Examination period. If additional time beyond this period is required, students must petition through their College Registrar before the end of the examination period for a further extension of the deadline. Students are strongly advised to keep rough and draft work and copies of their essays and assignments, as these may be required by the instructor. All written work that has been evaluated should be returned with such detailed comment as the instructor deems appropriate, and time made available for discussion of it. Any enquiries about a graded piece of work must be made within one month of the date the work was returned to the class. Instructors must keep unclaimed term work for at least six months beyond the end of the course. Term Tests No term test or combination of term tests held in the last two weeks of classes at the end of any term may have a total weight greater than 25% of the final mark. All term tests must be held on or before the last day of classes. No term test may be held during the “Reading Week” in February, during the “Study Week” in April, or during Faculty Examination Periods, except for those in F or Y-courses scheduled by the Faculty in December. Missed Term Tests Students who miss a term test will be assigned a mark of zero for that test unless they satisfy the following conditions:
* Note Faculty Final ExaminationsA Faculty final examination common to all sections of the course and counting for between one-third and two-thirds of the final mark must be held in each 100-series course, unless exemption has been granted by the Arts & Science Faculty Council. In 200-, 300- and 400-series courses, the Departments will decide whether or not an examination is appropriate, and report to the Committee. The ratio of term work to examination mark will be the same for all sections of multi-section courses that have final examinations. The relative value of each part of a written examination must be indicated on the question paper. Final examinations are held at the end of each session or subsession. Students taking courses during the day may be required to write evening examinations, and students taking evening courses may be required to write examinations during the day. Examinations may be held on Saturdays. Students who make personal commitments during the examination period do so at their own risk. No special consideration is given and no special arrangements are made in the event of conflicts. Students who are unable to write their examinations due to illness, domestic affliction, etc., should contact their College Registrar (see "Petitions Regarding Examinations", page 541). Students who have two Faculty final examinations at the same time, or three consecutive Faculty final examinations (e.g., morning, afternoon, evening; or afternoon, evening, next morning) should contact the Office of the Faculty Registrar well before the examination period begins. Information regarding dates, times and locations of examinations will not be given by telephone or email; for the most up to date examination timetable consult the Faculty's current students web site at www.artsci.utoronto.ca/current.. Rules for the Conduct of Examinations
Special Accommodations Fee Students who request permission to write an examination outside the normal examination arrangements must submit a petition making their request at least three weeks prior to the beginning of the examination period. Late requests cannot be accommodated. A non-refundable fee of $30.00 for each examination is charged at the time of application. Students who have been granted permission to write a deferred examination will pay this fee in addition to the deferred examination fee of $70.00 per examination. If permission has been granted for the examination to be written at an “Outside Centre”, students are also responsible for all costs for invigilation, postage, etc. charged by the centres involved. These costs can reach as high as $100.00 per examination; students are advised to determine the total cost before petitioning. Such permission is granted only in the most extreme circumstances. Credit/No CreditDegree students in the Faculty of Arts & Science may select up to 1.0 full-course equivalents of their degree credits offered by the Faculty of Arts & Science on the St. George campus to be assessed on a Credit/ No Credit basis. Students must choose this mode of assessment no later than the last date to add the course. Once the deadline has passed, students may not under any circumstances reverse this decision. To achieve a status of CR (Credit), a student must achieve a final mark of at least 60%. Marks below that will be assessed as NCR (No Credit). Courses with a final status of CR will count as degree credits but will have no effect on the student’s GPA. They will count as Distribution Requirements and degree credits, but cannot be used to satisfy subject POSt requirements. Courses with a final status of NCR will not count as degree credits but will not count as failures, and will also not be included in the GPA calculation. Students may exercise this option to a total of 1.0 full-course equivalents within the total number of credits required for a degree. The choice is not restricted as to year or level of course. A course taken on a CR/NCR basis may not be used
to satisfy program requirements. This option is not available to Arts & Science non-degree students or to students from other faculties/divisions of the University of Toronto. This option is not available for courses offered
by other campuses or divisions taken by Arts & Science
degree students.
All students (both degree and non-degree-seeking) may repeat up to 1.0 full-course equivalent for which they have received credit (i.e., achieved a grade of 50% or higher or CR) for reasons other than to gain a required mark above passing to qualify for entry into a Subject POSt or a course required for a prerequisite. The repeated course will be designated an "Extra" course: it will appear on the academic record, but will be marked "Extra" and will not be included in GPA calculations or in the degree credit count. Students may not use this one-time-only Extra provision to repeat a passed course yet again which they have already repeated once as an Extra to qualify for entry into a Subject POSt or for entry into a course for which the repeated course is be a prerequisite i.e., a student may repeat a specific passed course only once. Students requesting to repeat a course in this
way must do so at their college registrar’s office, where they
will receive
appropriate
advising and will be enrolled, provided there is space available,
only after other degree students have had an opportunity to
enroll.. The Faculty of Arts & Science has approved a mechanism to assist students, in conjunction with their college registrars, to remedy situations, particularly in their early years at university, where personal or other circumstances mean they are irretrievably behind in a course. Students pursuing a degree in the Faculty of Arts & Science may request to withdraw without petition from a total of no more than 3.0 FCEs in the 20.0 FCEs required for their degree, provided such a request is made by the last day of classes in the relevant term. Students will make such requests to their college registrar, who has the authority to approve such requests if the circumstances warrant approval of an exception to the normal Drop deadlines. Withdrawals approved under this procedure will be noted on the academic record by the course status LWD (Late Withdrawal). This course status will have no effect on the GPA or other elements of the academic record. Students who have fallen behind with assignments or are not at all prepared to write exams in one or more of courses will be expected to make use of this remedy, and should contact their college registrar’s office immediately. Students seeking to avail themselves of this remedy will be expected to work with their college registrarial advisor to analyze what led to their predicament, to discuss what steps they can take to prevent it from happening again, and to learn from their experiences. Future petitions for Withdrawal, Deferred Exams,
or Extensions for Term Work will be considered in light of the
fact that
the student has previously been granted such an opportunity. Grading Regulations
* The grade point values above apply to marks earned in individual courses; grade point averages are weighted sums of the grade points earned (see below), and thus do not necessarily correspond exactly to the scale above. For example, a B+ average would include grade point averages from 3.20 to 3.49, while the lowest B- average would be 2.50. Note: In order to “obtain standing” in a course, a student must receive at least a passing grade (50%) in that course. A Grade of “F” is a failure. There are no supplemental examination privileges in the Faculty. Other notations, which have no grade point values, and which may be authorized only by petition, are:
Grade Point Average The Grade Point Average is the weighted sum (a full course is weighted as 2, a half-course as 1) of the grade points earned, divided by the number of courses in which grade points were earned. However, courses noted “AEG” are not included in the average, nor are transfer credits, courses taken elsewhere on a Letter of Permission, nor courses designated as “extra.” Courses taken as Non-degree students and Non-degree visiting students are included in the CGPA. Four types of grade point averages are used: 1. The Sessional GPA is based on courses taken in a single session (Fall, Winter or Summer); 2. The Annual GPA is based on courses taken in the Fall-Winter Sessions; 3. The Cumulative GPA takes into account all courses not marked “extra” in the Faculty 4. The Concurrent Teacher Education Program (CTEP) GPA takes into account all B.Ed. courses. This GPA is only used for CTEP students. A Sessional, Annual, and Cumulative GPA is also calculated for all Non-degree and Non-degree visiting students. For Non-degree students who have completed a degree in the Faculty, the Cumulative GPA includes all courses taken both as a degree student and as a non-degree student. Academic StandingThere are four kinds of academic standing which apply to students who have attempted at least four courses in the Faculty: In Good Standing; On Probation; On Suspension; Refused Further Registration Academic standing is assessed twice a year: 1. At the end of the Fall/Winter Session; the GPAs used for this status assessment are the annual and the cumulative GPAs. 2. At the end of the Summer Session; the GPAs used for this status assessment are the sessional and the cumulative GPAs. Note: Students who have less than 4.0 credits of completed attemps will have a status of "Not Assessed". In Good Standing: Students are described as In Good Standing if they are neither On Probation, Suspended nor Refused Further Registration; these terms are explained below. For students with particularly noteworthy academic results, there are three specific forms of recognition, which are described in the “Student Services & Resources” section. Probation; Suspension; Refused Further Registration The following regulations apply to students who have attempted at least four courses* in the Faculty. 1. A student shall be on academic probation who
2. A student who, at the end of the Winter or Summer Session during which he or she is on probation
3. A student who, having been suspended for three years, is again liable for suspension shall be refused further registration in the Faculty. * Completed attempts are those in which a student remains formally enrolled on the last date for cancellation, unless the academic penalty normally attached to a later cancellation is removed by petition. This includes CR/NCR, but does not include courses with LWD. NOTE: Students “On Academic Probation” may take no more than five courses in each of the Fall and Winter Sessions. Grades Review Procedure The Arts & Science Faculty Council administers the Grading Regulations, and reviews course grades submitted by Departments. The Faculty, through this Committee, is responsible for assigning the official course grades, which are communicated to the students by the Faculty Registrar. Each Chair appoints a departmental review committee to review grades submitted by instructors. The committee may ask for clarification of any anomalous results or distributions, or disparity between sections of the same courses. Both the departmental review committee, through the Chair, and the Faculty review committee, through the Dean, have the right, in consultation with the instructor of the course, to adjust marks where there is an obvious and unexplained discrepancy between the marks submitted and the perceived standards of the Faculty. Final marks are official, and may be communicated to the students only after the review procedure has taken place. Grades, as an expression of the instructor’s best judgment of each student’s overall performance, will not be determined by any system of quotas. Appeals and PetitionsStudents are responsible for observing sessional dates, course prerequisites, and exclusion, satisfying the degree requirements and following the rules and regulations in the Calendar and the Registration Handbook and Timetable; failure to inform themselves of the preceding information may result in academic and/or financial penalties. Students should always consult their College Registrar immediately for guidance if anything happens that interferes with continuing or completing their courses, or that appears to be contrary to rules, regulations and deadlines. Departmental Appeals Issues arising within a course that concern the pedagogical relationship of the instructor and the student, such as the organization of a course, grading practices, or conduct of instructors, fall within the authority of the department or college sponsoring the course. Students are encouraged to discuss any issues regarding the academic aspects of a course with the instructor. It is recommended that if appropriate an issue should be documented in writing. The successive stages of appeal after the course instructor are as follows: the Undergraduate Secretary; the Chair of the Department or the College Program Director; then the Dean of the Faculty. An appeal must have been reviewed at the departmental level before referral to the Dean; appeals to the Dean MUST be in writing. Petitions to the Faculty Issues relating to degree requirements and administrative regulations may be petitioned to the Faculty within specific time limitations. The Faculty considers petitions to have regulations waived or varied, if a student presents compelling reasons; however, students must convince the Faculty that they have acted responsibly and with good judgment in observing Faculty regulations. The Committee on Standing routinely denies petitions that in its view do not present a valid reason for an exemption from the regulations. Students are encouraged to seek counselling and, if necessary, to initiate a petition through the office of their College Registrar. Petitions must 1) state the student’s request; 2) the reasons for the request in a clear and concise manner; and 3) be accompanied by relevant supporting documentation. The petition is considered in confidence by the Committee on Standing, which is charged with interpreting and administering the regulations of the Faculty. The Committee has the authority to grant exceptions and to attach conditions to its decisions. It is the responsibility of the student to provide an accurate mailing and email (UTORmail) address to which a petition decision may be sent. Non-receipt of a decision due to incorrect address/email address is not grounds for reconsideration. Deadlines to File Petitions
All supporting documentation must be submitted within three weeks of the date of initiating the petition. Late petitions and petitions with late documentation will not be considered. Documentation in Support of Petitions The Faculty seeks documentation that provides pertinent evidence for decisions determining whether or not an exception should be made to regulations that are designed to ensure equitable treatment for all students. Medical Documentation: The University of Toronto Student Medical Certificate must be submitted in support of a request for an exemption from Faculty regulations, if illness is being used as the reason for the request. The claim of illness, however, is not sufficient grounds in itself to guarantee approval of the request. This certificate is available online at http://www.healthservice.utoronto.ca/ or at the Health Services (Medical and Psychiatric Services), the Office of the Faculty Registrar, College Registrar’s Offices, departments and other offices of the University as well as in the Registration Handbook and Timetable. The certificate is titled as follows:
Other medical notes will not be accepted. Note that the physician’s report must establish that the patient was examined and diagnosed at the time of illness, not after the fact. The Faculty will not accept a statement that merely confirms a report of illness made by the student and documented by the physician. Petitions Regarding Courses in Other Divisions–see above. Petitions Regarding Term Work (see also Term Work) Matters concerning term work normally fall within the authority of the instructor. Students unable to comply with given deadlines must contact their instructor prior to the deadline if an extension to the deadline is requested. All term work must be submitted by the last day of classes, unless an earlier date has been specified. Instructors may grant extensions beyond their own deadlines or beyond the last day of classes up to the last day of the examination period provided that a student presents reasons of illness, etc., with appropriate documentation. Extensions beyond the last day of the examination period interfere with the Faculty’s schedule for the submission of final grades and must therefore be approved by petition. These petitions for an extension of time for term work must be initiated by the last day of the relevant examination period. Late requests will not be accepted. Students must file the petition after consultation with the instructor regarding a suitable extension date. The Committee on Standing consults the department concerned for information about the status of the course work, and the steps, if any, that must be taken to complete the course. Students seeking an extension of time for term work are expected to continue their course work while they await a decision. They will not be granted additional time after the petition decision has been issued. Petitions Regarding Examinations (see also Examinations) Students are expected to write examinations as scheduled. Only in cases of documented debilitating illness or legitimate conflict should a student request a deferral of a final examination. Students who are too ill and/or incapacitated at the time of the examinations should petition to defer the examination they are unable to attend due to their medical condition. Petitions based on travel, employment, or personal plans will not be considered. A deferred special examination at a subsequent examination period or the regular offering of the examination when next taught may be granted at the discretion of the Faculty. Satisfactory evidence in the form of the University of Toronto Student Medical Certificate* (see above) must be provided to corroborate the illness. Students with chronic illnesses must provide medical documentation for the specific date on which the illness was acute. Students must submit a petition within one week of the end of the examination period through their college registrar. There is a fee of $70.00 per deferred examination (maximum $140.00). In the petition decision students are notified of the examination period in which the deferred examination will take place, and if the examination will be a regular or special examination. They must register and pay the fee by a given deadline, in order that arrangements can be made, an examination requested, etc. The Faculty will notify those who do not register by the deadline that they have lost their privilege of a deferred examination and will revert the grade to one that includes a “0” for the final examination. No further consideration will be given. The Faculty posts personal deferred examination schedules online for students who have paid the deferred examination fee, as soon after the regular examinations have been scheduled as possible. Those who do not pay the deferred examination fee lose the privilege of a deferred examination and their grade reverts to one that includes a “0” for the final examination.
Students who must write a deferred examination in a course that serves as a prerequisite for subsequent courses may enrol in those courses with the approval of the department concerned and provided that the term mark in the prerequisite (deferred) course is at least 60%. Notes: N.B. Students who are granted Deferred Standing (i.e., the notation of “SDF”, for an extension of time for term work or for a deferred examination) and who have earned a Cumulative Grade Point Average of less than 1.50, will not be permitted to enrol in further courses until the outstanding course work has been completed and final cumulative and sessional GPAs and status for the session have been assessed. If students decide to write an examination which does not go well, they MAY NOT PETITION FOR A REWRITE. Post hoc arguments claiming an inability to function at full potential or to exhibit full knowledge of the subject matter will not be accepted as grounds for consideration of a petition concerning performance on an examination. Furthermore, students who choose to write an examination against medical recommendation should do so knowing that they will not be given consideration after the examination has been written. Students must not only take responsibility for making appropriate judgements about their fitness to attend examinations, but also must accept the outcome of their choices. Students who miss a deferred examination receive a grade of “0” for the examination in the calculation of the final grade. If the Faculty accepts the student’s reasons for missing a deferred examination as legitimate, a further deferred examination may be permitted; however, the “SDF” notation will be replaced by the original grade. Students are charged a further fee for each subsequent deferred examination. Note that in such situations of further deferrals the Committee on Standing regularly prohibits registration in further sessions until the outstanding course work has been completed. Appeals Against Petition Decisions Appeals against petition decisions progress as follows:
Reassessment of MarksReread of Final Examination If a student believes that a final examination has been incorrectly marked in its substance, he/she may request a “reread.” The student must first purchase a photocopy of the final examination from the Office of the Faculty Registrar, for a fee of $13.00 per course. The student must then fill out a “Request for Reread of Final Examination” form, which is available at the Office of the Faculty Registrar and on the Faculty Registrar’s web site at www.artsci.utoronto.ca/current/undergraduate/exams. The student must demonstrate that his/her answers are substantially correct by citing specific instances of disagreement, supported by such documentary evidence as course handouts, textbooks, lecture notes, etc. The student must do more than simply assert that “I disagree with the marking,” or that “I believe I deserve more marks.” The Department concerned will reread the examination in light of the arguments presented. There is a $35.00 fee for this procedure, which is in addition to the fee of $13.00 charged for the photocopy of the final examination. The fee must be submitted, with the completed form, to the Office of the Faculty Registrar within six months of the final examination period. If the mark is changed as a result of this review both the photocopy and reread fees will be refunded. It should be noted that when a course is failed, the examination must be reread before the mark is reported. Recheck of Course Mark If a student believes that there has been an arithmetical error in calculating the course mark, he/she may request a “recheck.” This can be done with or without purchasing a photocopy of the final examination. The student must fill out a “Request for Recheck of Course Mark” form, which is available at the Office of the Faculty Registrar and on the Faculty Registrar’s web site at www.artsci.utoronto.ca/current/undergraduate/exams. The student must indicate precisely where he/she thinks the error has occurred. The Department concerned will check that all answers have been marked, and that the marks have been added correctly; the examination will not be reread. The Department will also check that all term work marks have been correctly calculated. There is no charge for this procedure. The completed form must be submitted to the Office of the Faculty Registrar within six months of the final examination period. If the mark is changed as a result of this review, the photocopy fee will be refunded.
Note:
Student RecordsThe University's Policy on Access to Student Academic Records can be found on the Governing Council web site at http://www.governingcouncil.utoronto.ca/policies. Mailing Address Address information (mailing and permanenet) must
be viewed and changed on the Student Web Service (at www.rosi.utoronto.ca)
or in your College Registrar’s Office. It is the student’s responsibility
to ensure that the mailing address is kept up-to-date on the SWS. E-Mail Address
As a student at the University of Toronto, you have automatic access
to the Information Commons, which is your passport to e-mail, the
library and the Internet. Once you have your TCard, you must activate
your University of Toronto e-mail account. Setting up a UTORmail
account is mandatory; see "University
Policy on Official Correspondence with Students" at: http://www.governingcouncil.utoronto.ca/policies.htm. The T Card is a wallet-sized card bearing the student’s photograph, and serves as evidence of registration in the Faculty and as a library card. It is used for identification purposes within the University, such as Faculty examinations, student activities, and Athletic Association privileges. The loss of the card must be reported promptly to the College Registrar, and the card must be surrendered if a student withdraws from the University or transfers to another College or Faculty. There is a fee for the replacement of lost cards. Statement of Results The Faculty of Arts & Science does not mail Statements of Results to students in good standing. Students will be able to check their course results, grade point averages, and academic status by accessing their academic record online through the Student Web Service. Final course results will be available for viewing on the Student Web Service as soon as possible after they are received and approved in the Office of the Faculty Registrar. Note that academic status is only assessed in May (for the Fall/Winter session) and in August (for the Summer session). Students not in good standing, those with amended grades and those with graduation requests will receive notification in writing by surface mail. Transcripts The transcript of a student’s record reports their complete registration history at the university including courses in progress and the standing in all courses attempted along with course average, information about the student’s academic status including records of suspension and refusal of further registration, current academic sanctions, and completion of degree requirements and of subject POSt(s). Marks are posted and a sessional GPA is calculated at the end of each session. An annual GPA is calculated only at the end of the Winter session and includes only the results earned in the Fall and Winter sessions. Academic standing is assessed at the end of the Fall/Winter session and at the end of the Summer session. Copies of the transcript are issued at the student’s request. In accordance with the University’s policy on access to student records, the student’s signature is required for the release of the record when ordered in person, by fax, or by mail. The University of Toronto issues only consolidated transcripts, including a student’s total academic record at the University. Students may request consolidated transcripts online at www.rosi.utoronto.ca. Requests may also be made in person, by fax, or by mail, to: University of Toronto Transcript Centre Request forms can be obtained online at www.artsci.utoronto.ca/current/undergraduate/transcripts. A fee of $10.00 (subject to change), which includes GST., is charged for each transcript. Cheques and money orders should be made payable to the University of Toronto. The University of Toronto cannot be responsible
for transcripts lost or delayed in the mail. Transcripts are not
issued for students
who have outstanding financial obligations with the University. Regulations and PoliciesAs members of the University of Toronto community, students assume certain responsibilities and are guaranteed certain rights and freedoms. The University has several policies that are approved by the Governing Council and which apply to all students. Each student must become familiar with the policies. The University will assume that he or she has done so. The rules and regulations of the Faculty are listed in this calendar. In applying to the Faculty, the student assumes certain responsibilities to the University and the Faculty and, if admitted and registered, shall be subject to all rules, regulations and policies cited in the calendar, as amended from time to time. All University policies can be found at: http://www.governingcouncil.utoronto.ca/policies.htm Those which are of particular importance to students are:
More information about students’ rights and responsibilities
can be found at http://www.students.utoronto.ca/The_Basics/Rights_and_Rules.htm |
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